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Features

Routines and reminders

Work that runs at set times, the morning list, and reminders.

On this page

Reminders on the to-do list#

A reminder you ask for also goes on your to-do list; tick it off and the reminder is not said, and deleting it in one place removes both.

  • On your computer
  • From your phone
  • Since 0.3.8
Where it is
On the Dashboard's to-do list, on the Calendar, and on the reminder's card in the chat.
How to use it
  1. Ask your agent to remind you of something.
  2. To drop it, press Delete under the reply that set it, on the Dashboard, on the Calendar, or on the card when it goes off.
From your phone
In Archie Mobile on iPhone, swipe left on the to-do list or press Delete on the Calendar.
Limits
  • Only on an agent with the Task Manager add-on.
  • Promises caught from texts show on the list only with Commitment Keeper as well.
  • Nobody has watched it in the Archie window yet.

Remind me later#

When a reminder goes off, Remind me later offers in an hour, this evening or tomorrow, each with its time on the button, or another time in your words.

  • On your computer
  • Since 0.3.8
Where it is
On the reminder's card in the chat.
How to use it
  1. When a reminder goes off, press Remind me later.
  2. Pick In an hour, This evening, Tomorrow or Another time, or press Back.
Limits
  • Nobody has watched it in the Archie window yet.

Your agent works while you are away#

Your agent runs routines, reads new mail, and reports to you with nobody watching, for as many hours as your computer is on and Archie is open.

  • On your computer
  • From your phone
  • Since 0.1.3
From your phone
Routine reports and replies reach your chat app or Archie Mobile while the computer running Archie is on.
Limits
  • Your computer has to be on with Archie open. While it is off, your agent answers nothing.
  • Archie has no working-hours setting. The hours are whenever your computer is on and Archie is open.
  • A routine can wake a sleeping computer. A computer that is shut down stays off.
  • Mail that arrived while the computer was off is read when it is back on, within a limit.

Morning list#

For a line of work Archie has a setup for, your agent can send what is on today each morning, built from your lists without asking an AI.

  • On your computer
  • From your phone
  • Since 0.3.9
Where it is
On the Routines tab, the Morning list row has its switch. Your agent also offers it at the end of your first evening.
How to use it
  1. Say yes when your agent offers it at the end of your first evening, or switch on Morning list on the Routines tab.
  2. Or say "send me the morning list" in the chat.
  3. Press Another time under the offer to pick a time before noon, or say "send me the morning list at 6:30am".
  4. To stop it, press Stop on the list, or say "stop the morning list".
From your phone
It arrives in your chat with your agent, and Archie Mobile's Routines screen has the same Morning list switch.
Limits
  • Only for the lines of work Archie has a setup for: portable restrooms, home trades, event trailers and real estate.
  • It comes only after you say yes, and only on mornings with something on it.
  • It needs Archie running and your computer awake at some point between its time and noon. A computer asleep until after noon gets none that day.
  • It goes only to your own chat with your agent. Your team does not see it.

Waking the computer for a routine#

A routine set for seven in the morning arrives at seven, even if your computer was asleep. Archie wakes it a few minutes before, runs it, and lets it sleep.

  • On your computer
  • Since 0.3.0
Where it is
On the Routines tab, a routine that missed a run while your computer slept shows Wake this computer. Press it, then Set this up.
How to use it
  1. On the Routines tab, open a routine that missed a run while your computer slept.
  2. Press Wake this computer, then Set this up.
  3. On a Mac, type your password in macOS's own box. Archie never sees what you type.
  4. On Windows it is one press, with nothing to approve.
Limits
  • It wakes a sleeping computer. One that is shut down stays off, so choose Sleep instead of Shut Down.
  • On a Mac, setting it up asks for an administrator's password once.
  • On Windows, the power plan has to allow wake timers. If it does not, the routine shows the steps to change it.
  • Only a routine set for a time of day wakes your computer. One that runs every few minutes does not.

Missed routines run when the computer wakes#

A routine due while your computer was asleep runs when it wakes, as long as that is the same morning, afternoon, or evening. Past that, its row says it missed.

  • On your computer
  • Since 0.3.11
Where it is
The line under the Routines tab's title says this, and a routine that missed a run says so on its row.
Limits
  • Past noon for a morning, 6:00 PM for an afternoon, or midnight for an evening, the run is recorded as missed and not run.
  • After your computer sleeps through several of a day's times, the routine runs the latest one, once.
  • Routines run from the computer running Archie. A computer that is shut down runs nothing.

One routine at several times a day#

A routine can run at several set times a day, up to 24, like 9:00 in the morning and 5:00 in the afternoon.

  • On your computer
  • From your phone
  • Since 0.3.1
Where it is
On the Routines tab, open a routine and press Add a time. You can also set the times in the chat.
How to use it
  1. Open the routine on the Routines tab.
  2. Press Add a time and pick the time.
  3. Or tell your agent in the chat, like "run it at 9:00am and 5:00pm".
From your phone
Archie Mobile shows every time a routine runs at and can move any one of them.
Limits
  • Up to 24 set times a day. More often than that is an interval, like every 30 minutes, which counts from when it starts.
  • Each time it runs counts as a job. On the free tier, at most 15 of a routine's runs happen in a day.
  • After your computer sleeps through several of a day's times, it runs the latest one, once.

Reminders#

Tell your agent to remind you at a time, and it does, in your own words, at that minute, without asking an AI anything to read it back.

  • On your computer
  • From your phone
  • Since 0.1.3
Where it is
In the chat. Reminders also show on the Jobs tab and the Calendar tab, and on the to-do list on an agent with the To-Do List.
How to use it
  1. Say "remind me at 3pm to call the dentist".
  2. When it goes off, press Done, Remind me later, or Delete.
  3. To cancel early, press Delete under the reply that set it.
From your phone
Archie Mobile notifies you once notifications are on in its Settings, and a chat app shows the buttons where it can draw them. Otherwise a reminder waits in the chat until you open it.
Limits
  • One reminder is one moment. Something every week is a routine.
  • Quiet hours do not hold a reminder back, since you named the minute.
  • One whose minute passed while your computer slept arrives when it wakes, saying when it was for. Past a week it is dropped.

A reminder that stands down when the person writes back#

Make a reminder conditional, like "remind me Thursday to chase the quote unless Ellen has replied". If Ellen emails or texts in first, it is dropped and Archie tells you.

  • On your computer
  • Since 0.3.0
Where it is
In the chat. The condition shows beside the reminder on the Jobs tab and in the list.
How to use it
  1. Add "unless Ellen has replied" to a reminder you ask for, naming the person.
Limits
  • It notices only that Ellen wrote. A note from her about something else also drops the reminder.
  • It needs a mailbox connected or the Mac text watch. With neither, the reminder simply arrives at its time, and your agent says so.
  • A name matches as a whole word, and an address matches exactly.

Alerts on your computer#

When your agent posts on its own, like a reminder or a routine's report, your computer shows an alert with the agent's name and the first line.

  • On your computer
  • From your phone
  • Since 0.3.5
Where it is
Settings, General, Show alerts on this computer.
How to use it
  1. It is on from the start. To turn it off, open Settings, then General, and switch off Show alerts on this computer.
From your phone
This alert is on your computer only. Archie Mobile has its own notifications, once you turn them on in its Settings.
Limits
  • It shows only while Archie is open behind your other windows, on a computer that is on and awake.
  • Clicking the alert does not open the conversation.
  • Archie cannot tell whether your computer blocks its alerts, so the Settings row says where your computer's own switch is.
  • A reminder within 60 seconds of a conversation ending, on an agent with a chat app, raises no alert.

Today's Calendar skips an empty day#

On a morning with nothing on your calendar, the store's Today's Calendar routine sends nothing and uses none of your AI. Press Run now and it still answers.

  • On your computer
  • Since 0.3.11
Where it is
The Today's Calendar routine, on your agent's Routines tab.
Limits
  • Only Today's Calendar as the store ships it. One you wrote with the same name, or one set to do more than read the calendar, runs as before.
  • A calendar that cannot be read within 20 seconds is not an empty day, and the routine runs.
  • Other routines do not skip empty days.